HOA & Property Management Services

Licensed Construction, Maintenance & Project Management

Top Tier provides licensed, insured, and code-compliant construction and maintenance services for homeowner associations, property management firms, and commercial portfolios. All projects are executed under structured project management, from scope development and permitting to material procurement and construction oversight.

We act as a long-term service and capital-project partner, managing both routine work orders and multi-phase improvement projects.

Our HOA & Property Management Support Include

1) Preventive Maintenance Programs (PM)

Reduce emergencies and protect your budget with proactive inspections and scheduled service:

  • Quarterly / biannual site inspections
  • Asset-based preventive maintenance plans
  • Sealant and caulking replacement programs
  • Gate and door hardware inspections
  • Exterior monitoring (stucco, paint, envelope conditions)
  • Lighting inspections and replacements
  • Drainage, downspout, and water intrusion checks
  • Preventive repair recommendations with photo reporting

2) Work Orders & Ongoing Service Contracts

We support HOAs and property managers with structured work order fulfillment and service programs:

  • Routine repairs and maintenance
  • Standardized pricing menu for frequent repairs (optional)
  • SLA-based response plans (same-day / 24-hour / 72-hour)
  • Recurring service scheduling and priority dispatch
  • Emergency response coordination for active contract clients
  • Weekly or biweekly open work order summaries (optional)

3) Common Area Repairs & Exterior Renovations

We execute repairs and upgrades to maintain property value and reduce liability:

  • Common area renovations and improvements
  • Exterior repairs and restoration
  • Stucco repairs, waterproofing, and envelope corrections
  • Railing, fence, and gate repairs / replacements
  • Exterior paint programs and touch-up programs
  • Surface upgrades and lighting improvements
  • Concrete patching, walkways, and trip-hazard repairs
  • Parking area safety upgrades (bollards, signage support, speed bumps)

4) Compliance & Risk Mitigation Repairs

We help HOAs and property managers stay ahead of safety concerns, insurance audits, and compliance issues:

  • Building code compliance corrections
  • Handrail and stair safety repairs
  • Egress and door safety corrections
  • ADA-related improvements (as applicable)
  • Fire/life safety correction support (as permitted under scope)
  • Hazard correction programs with documentation and tracking

5) Leak Response & Water Intrusion Support

Water intrusion is one of the most common and costly HOA issues. We provide immediate response support and long-term corrective repairs:

  • Emergency leak response coordination
  • Interior protection + containment support
  • Stucco crack sealing and waterproofing repairs
  • Window/door leak support and sealant replacement
  • Drywall repair, restoration, and finish repairs
  • Coordination with restoration vendors when required

6) Unit Turnover & Make-Ready Support

We help property managers speed up turn time with reliable multi-trade support:

  • Punch lists and unit turnover repairs
  • Painting, drywall, and surface repairs
  • Hardware, fixtures, and appliance installations
  • Safety corrections prior to move-in
  • Vendor coordination and scheduling support

7) Capital Improvement & Project Management

For larger projects, we provide end-to-end project management and controlled execution:

  • Scope development and feasibility evaluation
  • Bid package preparation and field verification
  • Permit and inspection coordination (when required)
  • Budget planning and sequencing for multi-phase work
  • Material procurement and submittals
  • Trade coordination and jobsite oversight
  • Quality control, punch walks, and closeout documentation
  • Warranty tracking and repair history logs (optional)

8) Vendor Oversight & Trade Coordination

We reduce management workload by coordinating specialty trades and ensuring quality:

  • Trade coordination and scheduling
  • Site walk support and jobsite readiness planning
  • Vendor compliance and documentation tracking
  • Field verification and quality control checklists
  • Single point-of-contact for multi-trade scopes

9) HOA Board Support & Meeting Participation

We help boards make informed decisions with professional communication and planning:

  • Attend board meetings (virtual or onsite) as needed
  • Present scope options, timelines, and cost drivers
  • Provide repair vs. replacement recommendations
  • Identify risks, compliance concerns, and long-term impacts

10) Reserve Study Support & Long-Term Planning

Top Tier supports HOAs with responsible planning and budgeting:

  • Reserve walkthrough support
  • Rough-order budgets for future projects
  • Identification of cost-saving strategies and sequencing
  • Multi-year planning insights for capital improvements

Licensed Contractor Service

We bring full GC licensing, insurance and code awareness to every HOA repair — protecting the association from liability and ensuring every project is done right.

Onsite Supervision

Every project is supervised directly by our team — not delegated to unsupervised subcontractors. Quality and safety are maintained on every visit to your community.

Community-First Execution

We work with minimum disruption to residents — scheduling work considerately, communicating clearly and maintaining clean, safe job sites throughout every project.

Our Process

How We Work with HOAs & Property Managers

We specialize in a wide range of construction services, including residential, commercial, and industrial projects. From initial design to final inspection, we work closely with our clients to understand their unique needs and vision.

01.

Intake & Site Walk

We review your request, walk the site if needed, assess the scope and identify any safety or compliance risks before proposing a solution.

02.

Scope & Proposal

We deliver a clearly written scope of work with photos, recommended repair approach, timeline and transparent pricing for board review.

03.

Execution & Oversight

Work is scheduled, tracked and completed under direct supervision — with updates to your property manager throughout the project.

04.

Closeout & Reporting

Final documentation, completion photos, warranty details and invoice delivered — everything your board and records need at close.

Why Top Tier

Why HOAs & Property Managers Choose Top Tier

Licensed, Insured & Code-Aware

Every repair and renovation executed by our licensed GC team — fully insured, code-compliant and documented for association records.

Professional Project Management

Structured PM processes for every project — scoped, scheduled, supervised and reported with full transparency to the board.

Strong Documentation & Communication

Detailed work orders, completion photos, invoices and board-ready reports delivered on every project — no chasing required.

Reliable for Ongoing & Capital Work

From routine service contracts to major capital improvement projects — one trusted contractor handling it all consistently.

Emergency Response & Risk Mitigation

Rapid response to water intrusion, structural damage, safety hazards and compliance issues — protecting residents and the association.

Quality Control & Accountability

Every scope inspected before closeout — we don't consider a job done until the work meets our standards and yours.

Request a Site Walk or Proposal

If you’re a property manager or board member looking for a responsive contractor partner, Top Tier Building Services can support your portfolio with structured maintenance and construction execution.

Call Support Center 24/7

510-566-4906

Contact us

Get in touch with us







    Call Support Center 24/7

    510-566-4906

    Contact us

    Get in touch with us